1. Weddings are 1 1/2 hour in length. Receptions/events are up to 3 hours in length. Rehearsals are 1 hour in length and are held the Thursday night before the wedding ( if available), if Thursday is not available, they will be held Wednesday or Tuesday.  There are no rehearsals on Fridays Saturdays or Sundays.  No exceptions.
   
2. Event dates will not be held in reserve without an application and 50% of the fee paid at time of scheduling.
   
3. The final balance is due 1 month prior to the event. Failure to submit this deposit will result in immediate cancellation of the event.
   
4. Additional time for receptions are allowed for a fee of $250.00 per hour.  This additional fee must be paid in advance.
   
5. There is a fee of $250 per hour for any delays over allotted times for weddings, rehearsals receptions and events. This amount will be deducted from your security deposit.
   
6. A wedding security deposit of $200.00, a reception security deposit of $200.00, and a caterer security deposit of $200.00 are required at time of final payment. The security deposits, will be returned 30 day after the event by mail by check after a determination that all regulations were adhered to and assurance that property of the church has been accounted for and no damage has incurred to the property.
   
7. All payments must be made in the Gift Shop, by cash or check. Checks are to be made payable to: The Ancient Spanish Monastery.
   
8. Chapel weddings require the permission of the Clergy.
   
9. Birdseed is only allowed in the outside garden areas. Wedding coordinators are responsible for controlling the distribution of these items.
   
10. Rice, wedding rice, sparklers, confetti, or flower petals are  not permitted any where on the premises.
    
11. Dripless candles with heat and drip protectors are permitted in approved areas. Candles are not allowed to be placed on any carpeted areas or altars.
    
12. The lighting of any chapel candles (on stands, in holders behind the altar and/or pedestals beside the altar) is the sole responsibility of the wedding coordinator.
    
13. The bride and/or event sponsor is responsible for contracting with caterers, florists, and all rentals for items such as chairs and tables and all decorations. The Bride is also responsible for the minister's honorarium. (We have referrals and/or recommendations covering most contingencies)
    
14. Applicant (bride/event sponsor) is responsible for all subcontractors, such as entertainers, caterers, florists, rental equipment, etc., and is responsible for ensuring that all subcontractors are aware of the Monastery rules and regulations which apply to their work on the Monastery premises.
    
15. Applicant is responsible for the actions of florists, caterer, party rental companies. Any damage or missing property will be charged against your security deposit.
    
16. If the bride or event authority can not be present at the end of the event to determine that the property is in order, she/he may appoint a representative, other than Monastery staff, to oversee inspections and approve sign-off to insure expedient return of the deposit.
    
17. All permits, deposits, refunds and fees are to be handled by the bride or event sponsor.
    
18. Caterer is responsible for providing sufficient extension cords, electrical panels, etc, to cover the event's electrical needs.
    
19. Nothing may be attached or anchored in any way to any part of the monastery, including balustrades, urns, statues or decorative wrought iron.
    
20. Service road and parking access roads must be clear for emergency vehicles at all times.
    
21. Chairs are available for a donation of 80 cents per chair, $5.00 per 66" round table, and $5.00 per long banquet table.
    
22. Outside wedding coordinators, caterers, and other contractors must coordinate with the monastery's coordinator in advance of the event.
    
23. It is the responsibility of the caterer to set up and break down all chairs and tables during an event. This cannot be delegated to any Monastery personnel except in emergencies and with the express permission of the Monastery coordinator.
    
24. Caterers are allowed on the property 3 hours prior to the event. No extensions of time are permitted.
    
25. Florists and decorators for weddings are allowed on the premises 1 hour prior to the wedding. No extensions of time are permitted.
    
26. The bridal party is allowed to arrive 1 hour prior to the wedding.
    
    
    

Other Notes
The Ancient Spanish Monastery provides only the site unless otherwise specified on the application/contract.

All honorariums for Priests, flowers, caterers and any charges other than those listed here are the responsibility of the bride.

The wedding coordinator for the Monastery will be on location as a resource for the bride. They are available during the reserved time allocation to see that your function goes smoothly, and that guests adhere to all rules and regulations.

Events coordinator must be advised when valet parking has been arranged. Valet parking attendants must park cars in approved areas and ensure that emergency access areas are not blocked.
Thank you for considering The Ancient Spanish Monastery for your special event.

The Ancient Spanish Monastery is a very antique building in a very natural setting.  Please expect the property to be rustic and natural.  The building will not be altered, painted, or pressure cleaned for any event.  The monastery is set against the beautiful background of a South Florida landscape.  Please expect the conditions that are present in any other Florida natural setting.

The Monastery is an Episcopal Church, No statue or religious article may be moved or covered.  Nothing in the Chapel will be moved.

The monastery is not responsible for any property that is damaged or stolen.  Please make arrangements to secure your property, this includes cars in the parking lot.  Any items left after the event will be disposed of by monastery staff.  We do not have a lost and found.

There is no smoking allowed anywhere on the premises.  Please inform your guests.  No cigar rollers allowed.


Notice to all persons using the Monastery
Entrance Arch over driveway is limited height of 10'10".
Events coordinator must be advised when valet parking has been arranged. Valet parking attendants must park cars in approved areas and ensure that emergency access areas are not blocked.
 Event sponsor or caterer is responsible for providing sufficient extension cords, electrical panels, etc. to cover the event's electrical needs. Service road and parking access roads must be cleared for emergency vehicles at all times.
Nothing may be attached or anchored in any way to any part of the monastery, including balustrades, urns, statues or decorative wrought iron.
No tables or chairs(except for ceremonies) are allowed in the prayerwell areas.
All permits, deposits, refunds and fees are to be handled by the bride or event sponsor.
Chairs are available for a donation of $ .80 per chair, $5.00 per table, $5.00 per banquet table.
Do not place any articles on the French Altar.
Bar set-up is restricted to the French Altar area,(there are absolutely no exceptions)  Please refer to the map.
Use of any kitchen items, serviceware or equipment are by permit only.
Do not place ice on the grass. Store in traffic-safe areas only.
Do not store items in public areas of the Monastery at any time.
Brooms, mops, any items needed for cleanup must be checked out.
The grounds will be available for catering set-up three hours only before an event.
Break down and stack tables and chairs according to the event coordinators instructions.
All rental companies and/or caterers must remove all chairs and tables immediately after the event. No rental property is to remain on the grounds overnight.
Come self-contained if you have not registered (by permit) for the use of kitchen facilities.
Provide your own trash bags and trash cans.
Remove all trash and food items from all areas & place in dumpster. Violations will generate penalties.
Your staff is required to police all areas for undisposed trash, such as plastic glasses, paper plates, toothpicks, etc, remove and dispose of said residue. Violations will generate penalties.
You have a limited amount of time to complete clean-up after a function(one hour). The monastery staff will determine when your clean-up is completed.
It is the responsability of the bride or event sponsor to provide an accurate mailing adress for the refund of the security deposits.  Failure to cash any refund checks within 90 days will result in cancellation of the check.
In case of a hurricane, a 75% refund of all payments made will be issued to the bride or event sponsor, by mail, by check, 30 days after cancellation of event.  The remaining 25% will be witheld to cover administrative costs.
We are not permitted by our Diocese to perform same-sex marriage ceremonies or receptions.

The Chapel will be heavily decorated for christmas from December 10 to January 6, the decorations will not be removed under any circumstances during this period.
Starting on Palm Sunday to Easter Sunday, all the crosses will be covered,  they will not be uncovered under any circumstances. 
Your cooperation is expected at all times. Thank you.